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Job posting for a Junior Executive Assistant in Milan

For a world famous high-jewelry company based in Milan we are looking for a Junior Executive Assistant who will support in all activities like managing agendas and business travels, in addition to the role of cultural mediator and translator with Chinese counterparts.

Main tasks & key responsibilities
- Assist in maintaining Senior Managers’ agendas by planning and scheduling meetings, conferences, teleconferences and travels, and prioritizing conflicting needs
- Support in managing the Senior Managers’ correspondence, drafting letters and documents, preparing reports and presentations
- Plan, coordinate and manage the Senior Managers’ travel plans
- Edit and complete first drafts, in Italian, English or Chinese, of written communications
- Welcome guests and customers, in person or on the telephone, answering or directing inquiries when required
- Manage the availability and order of the meeting rooms, assist during meetings
- Maintain discretion and confidentiality in relationships
- Serve as the primary point of contact for internal and external Chinese constituencies on matters pertaining to the Group

The ideal candidate will be smart enough to exercise good judgment in various situations, with strong written and verbal communication and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The ideal candidate shall have a good standing and shall be able to work under pressure at times. Discretion is required in dealing with confidential matters.

- Bachelor degree or equivalent
- Organizational and communication skills, strong attention to details
- Problem solver and self-starter
- Proficient in the use of Microsoft Office pack
- Diplomacy and confidentiality are a must
- Chinese mother tongue and fluent English and Italian

Reporting to: Senior Executive Assistant

Location: Milan

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